Navigating Salesforce CRM Alternatives and Data Migration

Give your data the attention and security it deserves

Customer Relationship Management (CRM) systems are one of the most important tools for organizations seeking to streamline operations, enhance customer interactions, and drive sustainable growth. At the forefront of CRM solutions, Salesforce has long been hailed as a trailblazer, empowering businesses with its extensive sales, marketing, and customer service tools. However, as businesses grow and adapt to changing landscapes, the need to explore alternative CRM solutions becomes increasingly apparent. 

If you find yourself considering Salesforce alternatives, know you’re not alone.

Why Explore Alternatives to Salesforce CRM:

Despite the undeniable success and widespread adoption of Salesforce, businesses find themselves at a crossroads, prompting the exploration of alternative CRM solutions. Several factors contribute to this shift. Some organizations face challenges related to the scalability and flexibility of Salesforce, while others grapple with rising costs. Now, more than ever, the need for a more tailored solution that aligns precisely with their unique workflows and business processes is paramount.

As businesses seek alternatives, one key aspect that demands careful attention is data migration. Migrating data from Salesforce to a new CRM can be time-consuming and challenging, requiring meticulous planning and execution to ensure a smooth transition. Luckily, Insightly offers a strategic alternative to Salesforce, providing a customizable, user-friendly platform to elevate your CRM experience.

Understanding Data Migration

Data migration, at the simplest level, involves transferring data from one system to another, and this process can be particularly sensitive when it comes to CRMs. Customer data is the lifeblood of any business, and mishandling it during migration can have severe consequences, including loss of crucial information and disruptions in day-to-day operations.

By following a systematic approach to data migration, businesses can ensure a seamless transition, safeguarding the integrity of their valuable customer data while unlocking the full potential of their chosen CRM solution.

For those considering leaving Salesforce, Insightly has the infrastructure and documentation to assist organizations in navigating the complex data migration process. Outlined below are the 5 steps to switch from Salesforce to Insightly CRM.

  1. Assessment and Planning: Before initiating the migration, thoroughly assess your existing Salesforce data. Identify what data needs to be migrated and develop a detailed plan outlining the migration process.
  2. Data Cleanup: Clean and organize your data within Salesforce before the migration. Eliminate duplicate records, update outdated information, and ensure data consistency to prevent issues during the transfer. Validate necessary custom fields and standardize formats.
  3. Define Roles and Permissions: Data security is essential as the migration begins. To keep your data as secure as possible, determine access levels by role and make assignments.
  4. Testing and Executing the Migration: Conduct thorough testing with a subset of data before executing the migration. This allows organizations to identify and correct any issues or discrepancies, ensuring a successful migration when the whole dataset is transferred. Once testing is complete, proceed with the entire migration. Monitor the process closely to address any unexpected challenges promptly.
  5. Post-Migration Verification: After the migration is complete, verify the integrity of the data in Insightly CRM. Conduct comprehensive checks to ensure that all records, relationships, and customizations have been accurately transferred.


Insightly CRM: A Strategic Salesforce Alternative

Insightly is a Salesforce alternative for businesses seeking a more tailored and adaptable CRM solution. 

Insightly CRM prioritizes a user-friendly interface, ensuring teams can quickly adapt to the platform. This intuitive design reduces the learning curve, accelerating the integration of the CRM into daily operations. An easy-to-use platform is crucial for a seamless transition, minimizing disruptions and promoting widespread adoption within the organization. 

Another key strength of Insightly is its scalability. The platform caters to businesses of various sizes, from startups to established enterprises. This scalability ensures that their CRM solution can effortlessly scale as businesses grow alongside accommodating increased data, users, and complexities. This adaptability is vital for long-term CRM success.

More importantly, Insightly’s robust integration capabilities make connecting all the tools your business uses easier than ever. Insightly seamlessly integrates with various third-party applications, enhancing the overall efficiency of team processes. This interoperability ensures that your CRM becomes a central hub, consolidating data and interactions from multiple touchpoints. 


As organizations consider Salesforce CRM alternatives, data migration becomes critical to a successful transition. Insightly provides a user-friendly option emphasizing scalability, customization options, and robust integration capabilities. Additionally, Insightly makes it easy to switch from Salesforce with an easy-to-follow guide on exporting your data from Salesforce and importing it into a new CRM in just a few steps.

If data migration is a top priority while researching Salesforce CRM alternatives, let Insightly answer your questions. See the platform in action with a demo on demand, or talk to a team member today about switching with a personalized demo.